The Wall


It is 11:58 am, I am 2 minutes away from my lunch break, and then it hits me: it’s 11 February, 2016, 41 days of the new 2016 – a year that I had accomplished literally nothing, I stopped doing sports, I stopped drawing, basically I stopped doing things that I cared about.

At the beginning of this year I suffered a big blow, somebody who I took for granted, who was always there in the far corner of my mind, passed away. I didn’t even send him a Christmas card, although I hand-made it for him. I just forgot to post it, but hey, we always have the next Christmas, right?

I fell in this deep dark place where you feel extremely sad, but at the same time you feel safe. It’s easy to be sad, it’s easy to all the time expect the worst from your life, your surrounding and from other people. You do not have to invest any emotions or time: you just float slowly but safely somewhere on the edge of reality. Nothing will ever blow you out of balance.

Except something did. This particular date Feb, 11 11:58 am. And it beats me why, because this is not a date I would choose for my spiritual healing or anything. I think I just recently worked too much and allowed my thoughts to penetrate my wall of indifference that I have meticulously built up to fend off any emotions other than bland numbing sadness I got used to.

So ok. It is now 12:13 am, and I have opened my blog I haven’t touched in years, and am writing paragraph after paragraph. One might say I’m on fire. I kind of am, but I am still afraid of it, so I just write really quickly, not allowing myself to lean on my chair and have a real thought hitting my head. But I guess this is good enough for now. That’s this proverbial first step. Good for me! Jo beating Wall 1-0 in a fair fight! The audience in all stands go nuts!!

Exciting? Maybe for an hour, and then back to reality. How do I make sure there is a second and a third step? How do I keep going when the wall is up and running again?

I now realise that the real question is if I want the wall gone. And truth to be told, I don’t. I’m scared of the reality, I’d rather observe it than take part in it. I got used to it. The wall is one big constant in my life – it almost makes me feel invincible, it is a pillar that I have decided to hold on to and never let go. And I have to be honest with myself, I am not inclined to let it go for now.

This not very observant conclusion leads me to another one: an ultimate cliché. If I am so attached to the predictable, to the constant, why not use this against myself. Maybe I should hack myself: why not creating another constant: a set of well-defined routines that will allow me to process the reality with the same robot-like attitude. Mechanical, devoid of feelings.

I am not strong enough to destroy the wall. I need it.

But I can allow a bit of nature on it.

Let it grow with moss.

For now…

When Work Noise Murdered my Concentration…

stockvault-blood-rose-macro133785Some time ago I wrote a post about work efficiency. Aniela, one of the readers, pointed out then how hard it is to focus while working in an open space office as it is noisy and full of distractions. People talking loudly to each other, phone conversations, constant buzz of office equipment can be a real productivity killer not only for people working in cubicles. Nowadays, growing trend to promote open-door office manner of work produces not as much friendlier working environment as increasing number of frustrated workers who cannot focus properly in such conditions.

Long exposure to noise, even if it’s not very loud, can have many unpleasant consequences like elevated blood pressure, headaches, fatigue, increased stress level or even vertigo. Its primary cause is adrenaline which when elevated triggers narrowing of blood vessels that affects all cardiovascular system. With time the effects of constant noise can lower our threshold for noise producing sleep disturbance, which results in sleeping problems, as every noise is interpreted by our body as too loud. I am sure that everybody at least once in their life experienced such situation that suddenly in the middle of the night our fridge seemed to work as loud as a lawn mower not allowing us to relax and fall asleep.

Although people have a natural biologically conditioned tendency – known as the cocktail party effect – to tune in and out unwanted noise, aggravated noise level and long exposure to it can effectively disable this natural barrier.

There are, however, possible measures to be taken in order to reduce unpleasant effects of work noise.

The Office layout

If possible, you can rearrange the office space, and move office equipment further from the working area. The distance will make your co-workers and you think twice before printing out something unnecessary. It will also decrease the level of noise in your immediate vicinity.

Another solution is a noise absorber that you can suggest your boss to install on the ceiling or on the walls. Obviously it depends on the budget of the company, but pros are in this case prevailing: lower level of stress, decreased level of doctor’s leaves, increased overall productivity, and better working conditions resulting in increased loyalty to the company.

Individual measures

You yourself can also take some preventive measures to cut yourself off the work noise.

The most common way to do it is to invest in noise cancelling headphones or even real ear silencers if you are not fond of music while working. They look like headphones but muffle sound more effectively taking you to the refreshing world of silence.

Many people find a sound barrier extremely useful. They play music which distracts brain from other more distant sounds, making them more focused on their work. Personally, when I am working, music with lyrics distracts me a lot, especially when the song is sang in a different language that I am working in. But smooth jazz, piano or classical music relaxes me a lot and allows me to write even in a crowded park or in a busy coffee shop. Research shows that classical music not only increases your brain performance but also reduces anxiety and decreases blood pressure level.

In case you are not fond of classical music, but you would still like to use a noise bubble to your advantage, you can always turn to white noise generating applications available for free on the Internet, like Simply Noise that generates different sounds assigned to different colours. Those sounds resemble real nature sounds like wind or ocean and separate you from the office buzz quite effectively not distracting you at the same time.

However, if nothing proves useful for you, you can always try to change your schedule. Why not trying to come a bit earlier before everybody else, and do tasks that require from you the highest level of concentration, leaving less strenuous ones for later. This way you are killing two birds with one stone, since you approach your tasks with your morning well-rested brain that is well-prepared for handling problems.

My last advice that I find worth trying out is prioritizing your work in order to naturally separate yourself from the office noise. I am sure that you have noticed that when you are really into something you tend to zone out totally from the world of living. Your concentration level is higher when you work on something that you find passionate. Taking advantage of this natural biological conditioning, try to work on your schedule organizing tasks that you find fascinating and boring in turns in order to keep your concentration level elevated.

Unfortunately, there is no perfect solution, and we have to get used to the fact that we live in the society and we will never get rid of noise produced by others, unless we move into a forest to become a hermit. Nevertheless, we have to keep in mind that work noise is a natural product of a busy working environment, and actually many people find it energizing and motivating. Maybe it’s time to try to change the perspective … Is it possible to get used to work noise and find it useful for our level of creativity?

A Cushion Called Excuse

stockvault-labrador-dog-lying-on-pillows130868I would like to start this post with a question to you, my dear reader.

And better think it through before you answer.

Which word is used as commonly as it is used out of context?

It is not “thank you” nor “I’m sorry”, though I get why you may think so🙂

Nevertheless, the answer that I am going for is “I hope.”

“I hope I pass the exam”

“I hope we can resolve our issues”

“I hope she will see me in a different light”

Now, do you really mean that? Do you really believe in a positive outcome of the situation, as theoretically being hopeful for something indicates? ‘Cause I don’t. Whenever I say “I hope” it is followed by “but” and a whole litany of counterarguments. Like: “I hope I will get better with my writing, but it is hard to put your thoughts on paper, to present your ideas in a clear and comprehensive way, and to be able to remain interesting for your readers at all times.”

All of that is true; true but unnecessary. I should have stopped on the first part, leaving all buts aside. Why do I let constrain myself with fear and negativity? Why do I allow empty hope followed by excuses to undermine my life decisions? If I want to write better I will because I consciously chose to. As simple as that!

Of course I will have to work hard on it, because nothing comes easy in this life: every skill needs to be polished and taken care of, but the first big step has already been taken. I allowed hope, this warm comforting feeling that prevents us from resigning from our goals, to work its miracles: to motivate me, to make me feel good about myself.

Hope for better is not only a vague concept, you can actually physically feel it swarming through your body, energizing it as if to warm it up for future battle with obstacles. Hope is as tangible as fear which is a usual culprit to blame for a crime of negative thinking. Yes, a CRIME! A crime of striping yourself of every chance to succeed even before you start.

Feeling truly hopeful relaxes our body and contributes to our lower level of stress, whereas fear tenses our muscles as if we were being on a constant watch for a punch to hit us. Hence, we often tend to describe fear as a knot in a stomach. It happens because we expect the worst, and our body adapts mentally and physically for something unpleasant to happen, and what is more unpleasant than being punched in a stomach.

We tend to create many possible negative outcomes to every goal we strive to achieve. Why? Because it prevents us from feeling utterly devastated in case we fail. “I saw it coming anyway,” we usually conclude with a resigned nod.

This attitude unfortunately goes further. Even if we succeed, we are no longer able to be happy about it, but we diminish our achievement to protect ourselves from being hurt in the further future or not to look stupid before people we ranted during the whole process of achieving the goal.

We and many people around us use the same tactics to protect our fragile ego so prone to the opinion of others as much as to self-evaluation which very often is so much harsher than it should.

We surround ourselves with the whole bunch of cushions of “buts” for our fall to seem less hurtful. But those cushions as much as they absorb the shock of a potential failure, they do the same to success; they contaminate our true feeling of victory as well as they keep us negative throughout the whole journey that leads us to our chosen goal.

My mother once told me that a person does not fail; they just take a step back and begin one more time choosing other path which may happen to be even more exciting and eventful than we expected. Thinking in these terms makes us see the world totally differently; it allows us to see it as a never-ending adventure full of challenges rather than a gloomy jungle full of traps and horrific monsters ready to eat us alive.

So, here and now, I would like to make a statement.

Ladies and gentlemen, I hereby announce that from this day on I get rid of all my safety cushions of “buts”, “howevers” and “I- told-you-I-can’t-do-this”.

I pledge to live up to my goals enjoying not only the happy ending but also the journey leading to it.

And I invite you to do the same. Maybe you have already done so or you are thinking about it. I would really love to hear all about your experience with your cushions🙂

“Yes, we can!” How to Allow Motivation to Change us for Better

stockvault-smiling-daisy-air-balloon133312Is it possible to change the world, and to make a visible difference? Or is it just a fleeting dream of visionaries and a quality of a superhero?

The answer is both yes and no, depending on the approach you take. If you consider the world and its overwhelming size, you can get frustrated. Naturally, you are not able to change something that is magnificently huge.  But what if you consider yourself as a part of a whole – a whole that can be broken down into little pieces? A friend of mine once told me that a way to manage an unmanageable task is to divide it into many manageable pieces, which put together are powerful enough to make a difference.

So how can you as an individual change the world? Setting an example or initiating something meaningful can be a good start. Although, big endeavor can be overwhelming at first, you should remember that nothing is as hard as it seems. Try shifting your perception: start small, aim big. Focus on one step at the time, and allow a small change to grow bigger with the natural course of time.

“Be the change…”

It is impossible to change the world immediately and single-handedly, but we can be a part of it starting with our own contribution. Ghandi says that it is you that should be the change you want to see in the world.

In Poland, where I come from, many people are engaged in a campaign of collecting plastic bottle tops. Instead of throwing them away, they put them into special containers which when full are transported to sell-out points, and sold as plastic waste. The money is used to purchase supplies for people in need.

When I was working in Spain in a primary school I felt uncomfortable having to throw the whole bottle away, so I checked if there is anything similar done there. It occurred that the nearby university is also engaged in the same campaign, but due to poor advertisement not many people knew about it. I decided to spread the idea in my school, so I talked to one of the teachers, who started the bottle campaign in her class. Soon, the whole school was engaged in the project, and it took one more month to engage other primary schools.

Cast the first stone

Mother Teresa once said that she alone cannot change the world, but she can cast a stone across the waters to create many ripples. You do not have to start with something big, let it become big with time and participation of others.

In the time of economic downturn it is small business that is fundamental for recovery and further development of the world’s market. Entrepreneurs strengthen local economies: they respond immediately and accurately to demand, they even invent jobs that have not previously existed.

According to the research done by economists from the University of California small businesses create more job than larger ones. They also saturate the local market with customer-tailored services and products on which there is huge demand. Making a difference on the local level, small business influences the world’s economy being the very first stone that contributes to the creation of many ripples.

Step by step, little by little …

As adapting to specific conditions enables small business to be vital for the whole economy, as should we, accordingly, adapt ourselves to the world around us. Start with adding little routines that will not change your whole life fundamentally, but with time will contribute to shape your better self. A good e-book on your iPod on your way to work will serve you better than listening to maybe soothing, but in the long run meaningless music.

Stressed about not meeting deadlines? Next time prepare a timetable with all the small steps you need to accomplish in order to perform a big task. Such small changes are important, because they shift our perception of the world: we start to be hungry for more, seeking deeper fulfillment, and abandoning our comfort zones.

However, as good and motivating as it all sounds, we also have to remember that change cannot be measured, and something that is a milestone for you, can be a pebble for somebody else. Nevertheless, remember that positive influence can have an impact on more people that you can imagine. You never know the outcome unless you tried. So, I say: cast the stone, and wait for the ripples!

How To Be Professional in the World of Business

stockvault-businessman-and-crystal-globe113846Entering the realm of business, as exciting as it is, brings about many changes in your life. Being responsible for your business means being responsible for how you look, what you say, and how you say it. The same goes for people that are in charge of representing their company or their company product/service to the outside world.

Leaving the image grooming for stylists, I would like to focus on the image that you create by communicating with your customers, potential customers, competitors or business partners. Effective communication is not easy, and you have to take into consideration many different factors before you can take your idea to the general public.

Here are some clues how to convey a successful and professional message that will enhance the probability of your product/service success.



It is vital that before any business meeting or product/service presentation you get to know your target audience. I am not encouraging any industrial espionage, but rather suggesting that you make an attempt to adapt yourself to the kind of people you are going to deal with in order to create the most appropriate atmosphere for your message to be positively viewed.

Adequate dress code and manners are highly required while talking to people on high positions. They perceive it respectful, and yes, they will notice if your tie has stains. Such a small neglect can drastically decrease your image, and significantly influence future decisions of your audience.

Your concepts have to be understandable from the very beginning so your target audience does not get lost. This would require from you some linguistic preparation. Learn proper vocabulary, especially while talking to people of a particular specialty, like IT, mathematics, physics, etc., who are used to technical terms. You do not have to rearrange your entire personal dictionary, but make sure you know what you are talking about, and eliminate such rookie mistakes as confusing terms or using them incorrectly.



While presenting a product or idea, make sure you are prepared, and know exactly what you want to say. Anticipate possible questions beforehand to omit hesitation particles which make you look less competent in the eyes of your audience. Never read from the paper! You are competent and an expert in your own field and that is the image that you want to sell out. Write down all the main points which you want to mention, but do not put your whole presentation on paper; bullet points which you can expand further with your own words are extremely helpful, since they facilitate the flow of your speech, and keep you from being stressed about forgetting something.



In spite of our constant fight for perfection, we are all fallible. Do not be afraid to admit making an error. There is no point in hiding it, if at some point you get painfully aware of the fact that you confused some terms or presented the wrong product or service. Upon spotting a mistake our primal instinct tells us to make up an excuse or deny it. However, admitting to a mistake makes us more human in the eyes of our audience.

Getting it off your chest also lowers your own level of stress, and increases your credibility. Making an excuse is more energy consuming than acknowledging an error. It also leaves us with a risk of being incoherent during the rest of the presentation. You have to remember that mistakes are unavoidable, and what makes all the difference is how we handle them in public.



One of many rules of the world of business is respect to your fellow businessmen, which refers to the size of a message you want to convey. You cannot be too descriptive nor too stingy with details. You have to be exact in both writing and speaking. This is why you should skip formal style and stick to semi-formal business style which aims at exactness and presentation of bare facts. No phatic communication is allowed – it is meaningless, thus redundant. Do not mistake a fact-based style with being impolite – you should always start with a greeting and finish with a farewell, but put aside weather conditions, health issues or latest office gossip.

Establishing certain image of your business is as difficult as it is important for its further development. Every little detail counts, and every little detail can decide upon your overall success. The art of presenting a product or idea is one of the most crucial business activities you will have to face in your professional career. Nowadays, the inspiration is not everything. You have to be able to promote it, and wrap it in an encouraging and interesting package to attract your target customer base or simply to convince your future investors of its lucrativeness. Bearing that in mind, make sure that you yourself are as presentable and perfect as your product.

Self-Awareness Workout Session

stockvault-healthclub-equipment137889Recently, I was asked to write a guest post for the blog called A Life Colored Amber. The blog, starting with its heart-warming title and finishing on its content is all devoted to spreading positive attitude towards life, so I had to think hard about a topic optimistic enough to meet the requirements. Finally, I decided to muse upon the notion of self-awareness, which influence on our lives is nothing but positive in every aspect.

Self-awareness puts us in total control over our own lives. Only when we start paying deeper attention to our own self realizing our roots like family history, biological inheritance, upbringing, and our surrounding like social groups, environmental forces, cultural influences, can we fully understand the importance of our own self in the current course of life we happen to be a part of.

It is often said that traveling broadens our minds. We learn a lot from people of other cultures, since we belong to a totally distinctive one. Learning cultural differences deepens our self-awareness by increasing our sense of belonging, and I can relate to this, since I never felt so utterly Polish only when I had a chance to live in Spain surrounded by Spanish people trying to impose their habits on me.

This experience strongly influenced my identity. For the first time I learned that I can change my habits, my rituals, even my every-day language, but deep down inside I am only a mere observer of what is happening with me. I had this overpowering feeling of split personality, I acted like a Spaniard but my Polish self was in constant amaze of my actions. It was as if I had an inner observer who manipulated me to see my reaction to a particular stimulus. On every step of my experience I knew that I can safely go back to the core of my own self which was defined by all the factors that I mentioned in the previous paragraph.

Sounds like a mental breakdown? Maybe, but I am not the only one out there.

I would like to describe an extreme and rather morbid example but it’s the only one I know that was documented and described in the literature devoted to self-development. During WWII a Jew psychologist Viktor Frankl was taken to a death camp, which made him realize huge potential of self-awareness. This is how Stephen Covey describes his aha-moment:

“One day, naked and alone in a small room, he began to become aware of what he later called “the last of the human freedoms” – the freedom his Nazi captors could not take away. They could control his entire environment, they could do what they wanted to his body, but Victor Frankl himself was a self-aware being who could look as an observer at his very own involvement. His basic identity was intact. (…) Between what happened to him, or the stimulus, and his response to it, was his freedom or power to choose that response.”

Dr Frankl exercised his self-awareness into the extreme level of meta self-awareness where he could picture himself away from his present situation – by using imagination and paramount potential of his memory he could place his self in a completely different situation, like for example his lectures at the university. Covey summarises his experience in one sentence: “Frankl used the human endowment of self-awareness to discover a fundamental principle about the nature of man: Between stimulus and response, man has the freedom to choose.

Now, I used this extreme example not to make you a zombie who shuts himself from the outside world in his own imaginary one, but to make you realise how much of a power of choice do we really have, what a wide variety of reaction patterns we possess.  It is not a situation that has power over us, it is our own self that can allow or not to be influenced by it; our own concession is the real boss here.

Is it possible to exercise self-awareness to the level of usability in every-day situations? Of course, but it requires patience, deep involvement and regular practice. There are many sites devoted to self-awareness, but the only draw-back is that meditation practitioners focus mainly on our body and thought-free state of mind, psychologists draw your attention to self-exploration whereas neurologists suggest brain stimulation practices.

Below, I have chosen exercises that are a mixture of all those approaches, and so you will find: physical exercises that raise our body control awareness, self-reflection practice set together with brain exercises which appeal to our left and right hemisphere (analytical and emotional one).



Gaining control over our body is a very important step in gaining control over our responses to certain triggers stimulating our reactions. Very often tense muscles increase the level of anger, stress or fear. It is vital to know how to control our body in order to control our negative emotions.

The very basic exercise raising the awareness of your body is to sit, lean back and close your eyes trying to recognize what parts of your body are tense. Now try to picture a certain situation and do the same. For me, stressful situations tense my neck muscles whereas anger releasing ones my stomach muscles.

The next step is to lie on the bed tightening and relaxing different parts of your body. With time, you will notice that you gain access to more and more muscles, even the ones that probably you did not know that existed. The more muscles you can consciously tighten, the more probable it is that you can also relax them on demand, which is the overall aim of this practice.



It is very important to be able to name your feelings, and to know yourself thoroughly including all your Achilles’ heels. Here, I would like to present three exercises that increase your level of self-esteem and influence your objectivity towards yourself.


Ex.1. The Victory Log (on the basis of Mike Brescia’s e-book Today Is Your Day To Win)

The overall aim of this exercise is to raise your level of confidence in stressful situations. Your task is to think about every little or big success that you have ever achieved throughout your life, and make a list of them on the piece of paper which you can carry around with you at all times. There is no time limit: from your early childhood up till now, nor is there any level of achievement: everything counts! Have you ever dated a hottie? Put it on your list. Did you climb a really tall tree when you were 10? It also makes a list. Did your boss compliment your work? Yes, that’s very much listable.

Now, in every situation that makes you feel uneasy, stressed or lost, you will take out the list and read it. The further you walk down the memory lane of your achievements, the lower is the level of your stress and higher is the level of confidence you gain.


Ex. 2. Self-Pros and Self-Cons

Listing your strengths and limitations enables you to work on the latter. Personally, my list of cons is considerably longer than pros, but it gives me motivation to work on them in order to cross them out from the list or change their position from con side to pro one.

Being aware of your qualities also helps you recognize certain triggers that influence your negative emotions. For instance, if you have recently discovered that you are a lost case of a perfectionist, it is more probable that in the future you will not get irritated by your son’s recklessness in colouring within the lines, since you know that those feelings stem from your personal weakness, and your negative emotions are in this case misdirected.


Ex. 3. Post Argument Objective Concluding

This exercise will practice your objectivity towards yourself, and hopefully in the future will prevent you from reacting improperly to a certain situation.

Think of a recent argument that you had, and look at it as objectively as you can. Write down all the possible reactions that you could have had, everything that comes to your head, do not judge it just write with the flow of your mind.

Now, look at the list, and divide the reactions into emotional and cold-blooded – was your reaction emotional or cold-blooded? If emotional, try to figure out what factor triggered this emotion remembering that our feelings are personal and we should not be subjected to them.

When you are done pondering on the triggers, look at the list again, and find the most appropriate reaction, universal to every human being, not only you.


Brain Stimulation Practice

This exercise will put you in touch of both sides of your brain, the one that is responsible for solving mathematical equations, analytical and comparative thinking and the overall use of logic, and the one that steers our emotions, imagination, creativity and artistic skills.

Your task is to write down a word that comes to your mind and describe it both ways:

  • using an intellectual and factual approach to it like grammatical definition, historical facts, linguistic diagnose, semantic description, etc.
  • using your emotional response like personal experience connected to this word,  feelings that you attribute to it, desires that are awaken by the word, or stories that comes to your mind when thinking of it

Learning the difference between subjective and objective response to a word is a milestone in raising the level of your self-awareness. It is a simple word for now, but in the future it may be a whole sequence of situations.

The examples of exercises shown above require a deep sense of self-involvement and determination. You have to fully open yourself to yourself, and understand your ulterior motives, the unique reasoning of your mind and how your body reacts to external factors. It is difficult to admit that we are fallible, but I think that this is the first big step in the difficult process of self-improvement.  So just to finalize my thoughts, I would like to leave you with a quote of Doctor Covey who said that:

“To change ourselves effectively, we first had to change our perceptions.”

5 Secrets of Improving Your Work Flow

stockvault-pen-on-diagram103903Being an effective person usually means being able to do many different chores simultaneously in very little time. However, many people, including researchers, believe that multitasking is a myth.

Adam Gazzaley a professor of neurology form the University of California claims that human brain is extremely sensitive to external stimuli, and is able to cope with such interruptions only to a limited extent. Every little distraction (phone call, sudden loud noise, etc.) overloads and resets our brain which has to work hard to recover rapidly all the data necessary for the completion of the task we were working on.


‘Just one more wall post…’

At the same time, people are not able to resist “friendly nudges,” as Professor Gazzaley calls them. Most of us do not switch our phones off when working on something important. Not only that; we tend to answer it every time it calls, diminishing our mental capability to finish what we started. However, nowadays it is not phone calls as much as social media that is most threatening to our brain proper functioning. According to Nucleus Research, 77% of employees use Facebook during work hours which decreases work productivity by 1.5%.

Interrupting your own work flow is like shooting into your own team’s goalpost. You use more energy upon finishing any task which makes you tired quicker than normally. You are more easily distracted which again leads to loads of errors, frustration and general hatred directed at your work, work mates and quite possibly your boss – the usual reason for all world’s evilness.

So, is there any way that you can keep your work flow going smoothly without having to resign from every pleasurable parts of your working time?


Perfect Timing – the Key to Success

The secret of smooth, efficient performance is strict time management and self-control. The very first step is to organise your duties according to their relevance. Here, with help and advice comes Stephen Covey with his 4 Quadrants of Time Management, starting with the explanation that the real “challenge is not to manage time, but to manage ourselves.” The key to success is strong will power to proceed according to what we planned.

To make a perfect plan, we should divide our tasks into urgent and important. Very often if something is urgent it is not important, like a phone call or a colleague who wants our opinion or help. In certain situations, when our work flow is in danger we have to learn to say ‘not right now.’


Change Your Aim

Obviously never answering the phone or being too assertive towards your work mates is not a good plan for business development nor for working relationships, but we have to be conscious that these actions are only a reaction to a present pressing matter. Being efficient is by all means not living in a moment; it is all about Prevention and Preparation, which combined eliminate Urgent. Too often we tend to procrastinate if we come across a matter that is important but has extended deadline, instead of including it into our schedule and work on it step by step.

Thinking in perspective enables to see probable obstacles and to create an emergency plan for them. In the long run, it avoids us to make unnecessary mistakes, which disrupts our work flow and even sometimes forces us to take a step back.


A Proper System of Reward

A schedule is another important efficiency enhancer. If we prioritise our goals into short and long-term, organise our work day, we feel more secure, our intentions are more flesh-and-blood, and we can tackle them one by one. Crossing out accomplished tasks gives us warm feeling of reward, and motivates us to do more.

But why not take the reward further? I say, do a task and take five to charge your batteries. In this short period of time you can visit Facebook, have a chat with a colleague or just eat some snack. It is important that the break is long enough to get you relaxed but short enough not to make you disconnected from your working mode.


Order Outside, Order Inside

To be organized means to have everything under control. Everything includes your working environment which should reflect your inner order. Clean desk, neatly organized files, both in your filing cabinet and in your computer, not only make you work faster, but also create an aura of being in control which increases your self-assurance, making you eager to achieve as much as you can in order to prove yourself.

To be effective, you have to learn how. It is more time-consuming at first, but it brings many incentives. You have to learn how to organise your schedule in a way that is helpful to you, hence you need to experiment a bit. Remember that your planning kit should be your servant and it is not you who should adapt to it. A schedule tailored to your needs, self-control and harnessed time management with time will make you feel balanced with your workload, help making value-based decisions, and enhance opportunity-minded rather than problem-minded way of thinking.

Dear Reader, I am sure that you already have many other ways of coping with time management and work efficiency. Would you like to share your secrets of your perfect working day? Or maybe your system of reward is worth mentioning …🙂